Privacy Notice.

Information we collect

Depending on how you interact with us, we may collect:

• identity and contact details, such as your name, email address, telephone number and location;
• professional information, such as your employer, job title, work history, qualifications, skills, remuneration, work rights, availability and career preferences;
• application and recruitment information, such as your CV, interview notes, references, communications and information about roles for which you may be suitable;
• client and business contact information, such as your organisation, hiring requirements and communications with us;
• information you submit through our website, including contact form enquiries, newsletter subscriptions and CVs; and
• technical information generated when you use our website, such as your IP address, browser or device information and website activity, where this is collected by our website or service providers.

We do not intentionally collect sensitive information unless it is reasonably necessary for recruitment or another lawful purpose and we have the consent or other legal authority required to do so.

Where information comes from

We may collect information:

• directly from you, including through calls, emails, messages, forms, applications and interviews;
• from professional networking platforms and other publicly available sources, including LinkedIn;
• from professional contact data providers and recruitment data providers;
• from referees, current or former employers, clients and other people involved in a recruitment process; and
• from service providers that help us maintain or verify business and professional information.

If we obtain your information from another source, you can ask us for more information about the source and the categories of information we hold.

How we use information

We may use personal information to:

• identify and contact people about relevant employment or contracting opportunities;
• assess suitability, manage applications and introduce candidates to clients;
• provide recruitment and search services to clients;
• communicate with candidates, clients, prospective clients and other business contacts, including sending our market newsletter to people who subscribe;
• verify information, conduct reference or other checks with appropriate authority, and prevent fraud or misuse;
• manage our relationships, records, systems, operations and legal obligations;
• improve and secure our website and services; and
• establish, exercise or defend legal claims.

We handle personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles, and, for individuals in New Zealand, the Privacy Act 2020 (NZ) and the Information Privacy Principles.

Recruitment outreach and your preferences

We may contact you where we reasonably believe a role or professional conversation may be relevant to you and the contact is permitted by applicable law.

You can ask us at any time not to contact you or not to use your information for direct marketing, and you can unsubscribe from our newsletter at any time. We will act on the request and may keep the minimum information needed on a suppression or do not contact list so that we do not contact you again by mistake.

When we disclose information

We may disclose personal information to:

• clients and prospective employers where relevant to a recruitment process. We will not send your CV to a client without first discussing the opportunity with you;
• referees and organisations involved in authorised checks;
• technology and professional service providers that support our recruitment, communications, website, security, administration and legal compliance, including Bullhorn and Base44;
• regulators, courts, law enforcement bodies and other parties where required or authorised by law; and
• advisers or parties involved in a proposed sale, restructure or transfer of our business, subject to appropriate safeguards.

We do not sell candidate CVs or personal information.

Overseas handling of information

FERG Search is based in Australia and works with people and organisations in Australia and New Zealand. Some clients and service providers may access or process personal information outside the country in which it was collected. Depending on the service and recruitment process, this may include Australia, New Zealand, the United States and Israel.

Where applicable law requires it, we take reasonable steps and use appropriate contractual or other safeguards for overseas handling of personal information.

Data quality, security and retention

We take reasonable administrative, technical and organisational measures to protect personal information from misuse, interference, loss and unauthorised access, modification or disclosure.

We ask that you tell us if your information changes. We keep personal information only for as long as reasonably necessary for the purposes described in this notice, including to maintain recruitment relationships, comply with legal and regulatory obligations, resolve disputes and enforce agreements. When information is no longer required, we take reasonable steps to delete it or de-identify it. A minimal suppression record may be retained to respect a do not contact request.

Your choices and rights

Depending on the law that applies, you may have rights to:

• ask for access to personal information we hold about you;
• ask us to correct inaccurate or incomplete information;
• ask us to delete information or restrict how it is used;
• object to certain processing, including direct marketing;
• withdraw consent where processing is based on consent; and
• complain about how we handle your information.

These rights may be subject to legal exceptions. We may need to verify your identity before acting on a request.

Complaints

Please send privacy requests or complaints to fintan@fergsearch.com. Include enough detail for us to understand and investigate your concern. We will acknowledge and respond within the period required by applicable law.

If you are not satisfied with our response, you may be entitled to complain to the relevant regulator: the Office of the Australian Information Commissioner in Australia, or the Office of the Privacy Commissioner in New Zealand.

Changes to this notice

We may update this notice when our practices or legal obligations change. The current version will be published on our website with its effective date.